Leapfrog ASC Survey Results will not be publicly reported until 2020. However, the information collected via the Survey will be used in aggregate in national reports and individual ASC Benchmarking Reports. The accuracy of the data we publish and distribute is of utmost importance. Leapfrog has several protocols in place to ensure the accuracy of our data. Each protocol is described in detail below.
Affirmation of Accuracy
At the end of each section of the Survey, the facility's administrator, or their designee, completes an Affirmation of Accuracy, affirming that the information the facility has submitted in that section of the Survey is indeed accurate. Leapfrog reserves the right to require documentation before certifying and/or publishing any information collected via the Survey does exercise this right at random.
Data Review Warnings in the Online ASC Survey Tool
Leapfrog’s Online ASC Survey Tool requires facilities to “check for Data Review warnings” before they are able to submit a Survey. When the facility's administrator, or their designee, clicks this button on the Survey Dashboard, sections that have been completed and affirmed will be scanned for potential data entry errors and inconsistencies. The facility will still be able to submit the Survey, but will be contacted by the Help Desk via email to either (1) correct the error or (2) document that the original response was correct. The Data Review warning system gives facilities an opportunity to correct potential errors immediately – while they are still in the Online ASC Survey Tool.
If a facility receives a "Data Review warning," they can either:
- Review their response and make corrections on the spot. Facilities will need to re-affirm any updated sections before they attempt to submit them again.
- Print their “data review warning” and investigate the issue. Facilities are encouraged to contact the Help Desk if they have any questions.
Monthly Data Review
Upon the receipt of a facility’s submitted Leapfrog ASC Survey, The Leapfrog Group conducts an extensive Data Review of the quantitative responses submitted in the Survey.
To identify potential data entry or reporting errors, quantitative responses are assessed using empirically driven, normative data quality thresholds. The data quality thresholds are constructed with both high and low benchmarks of acceptability. Data quality thresholds for each question are determined from both external data sources (e.g., state quality reports, other national performance measurement entities) and historical Leapfrog ASC Survey data, as it becomes available. The Data Review also includes assessing qualitative responses for potential data entry errors and inconsistencies. Applying this review methodology, The Leapfrog Group assigns each response into one of three categories:
- Category C: The response provided is plausible and within the data quality thresholds; Leapfrog will not contact the ASC.
- Category B: The response provided is plausible, but it falls outside the data quality thresholds; Leapfrog will contact the ASC and action from the ASC is requested.
- Category A: The response provided is considered implausible, given that the response falls outside of the data quality thresholds and appears to have been provided with the intent to mislead; Leapfrog will contact the ASC and action from the ASC is required.
ASCs that receive a Category B Data Review message at the beginning of the month for any measure will be asked to review the associated Survey questions and measure specifications to ensure the submitted responses are correct. ASCs are asked to (1) contact the Help Desk to confirm the original responses are correct so we can discontinue the Monthly Data Review message or (2) to update and resubmit the Survey if a correction is needed.
ASCs that receive a Category A Data Review message at the beginning of the month for any measure will have until the end of that same month to contact the Help Desk to either (1) document that the original response was correct or (2) correct the data entry or reporting error, or the entire section in which the flagged responses were included will be decertified and all the measures within the section will not be included in the ASC Benchmarking Reports.
When Leapfrog is contacted about a particular Survey response or Leapfrog representatives are made aware of a potential error in reporting, Leapfrog does investigate these concerns and the ASC’s Survey is subject to decertification.
Monthly Requests for Documentation
In addition to the pre- and post-submission Data Review described above, Leapfrog also randomly selects facilities to submit documentation to verify the accuracy of various responses from the Survey. Facilities must respond to the documentation request within 30 days or risk having the section decertified.
On-site Data Verification
The on-site data verification protocol builds on Leapfrog’s already robust process for reviewing Survey responses. Because Leapfrog will not be scoring Survey responses or publishing Survey Results in 2019, ASCs will not be subject to On-site Data Verification.