Deadlines

April 1

The hard copy of the 2023 Leapfrog Hospital Survey and supporting materials are available for download on the Survey and CPOE Materials webpage. The Online Hospital Survey Tool and CPOE Evaluation Tool are available by logging into the Online Survey Tool.

FIRST NHSN GROUP DEADLINE:

Hospitals that join Leapfrog's NHSN Group by June 22, provide a valid NHSN ID in the Profile, and submit the Leapfrog Hospital Survey by June 30, will have data available prior to public reporting on their Hospital Details Page starting on July 12. Results will be publicly reported on July 25.

More information about deadlines to join Leapfrog's NHSN Group is available on the Join NHSN Group webpage.

SUBMISSION DEADLINE:

Hospitals that submit a Survey by June 30 will have their Survey Results publicly reported on July 25. After July, Survey Results are updated on the fifth business day of the month to reflect Surveys (re)submitted by the end of the previous month.

Hospitals that do not submit a Survey by June 30 will be publicly reported as "Declined to Respond" until a Survey has been submitted.

COMPETITIVE BENCHMARKING REPORTS: 

Hospitals that would like to receive a free Summary Report must submit a Survey by June 30. The free Summary Report will be emailed to each hospital's CEO in September/October. 

HOSPITAL SAFETY GRADE REMINDER:

Adult and general hospitals that would like Survey Results included in the fall 2023 Leapfrog Hospital Safety Grade are urged to submit a Survey by June 30. This will allow Leapfrog to perform its Extensive Monthly Data Verification, which must be completed before the Survey Results are used in the Hospital Safety Grade. It also ensures that hospitals have adequate time to correct data entry and reporting errors prior to the August 31 Data Snapshot Date. More information is available on the Hospital Safety Grade website.

HOSPITAL DETAILS PAGE LIVE:

Hospitals that submit a Survey by June 30 will be able to view their Survey Results on their confidential Hospital Details Page on July 12. This includes NHSN Data for the five HAI measures, VON data for the Death or Morbidity measure (if applicable), and CMS outpatient data for OP-32 (if applicable). 

After July 12, the Hospital Details Pages are updated on the fifth business day of the month to reflect Surveys (re)submitted by the end of the previous month.

DATA VERIFICATION REMINDER:

Leapfrog will send out its first round of monthly data verification emails and documentation requests. More information about Leapfrog's pre- and post-submission data accuracy protocols is available on the Data Accuracy webpage.

PUBLIC REPORTING WEBSITE LIVE:

Hospitals that submit a Survey by June 30 will have their Survey Results publicly reported on July 25. After July, Survey Results are updated on the fifth business day of the month to reflect Surveys (re)submitted by the end of the previous month.

Hospitals that do not submit a Survey by June 30 will be publicly reported as "Declined to Respond" until a Survey has been submitted.

August 31

TOP HOSPITAL DEADLINE:

Hospitals that would like to be eligible to receive a Leapfrog Top Hospital Award must submit a Survey, including all applicable sections, by August 31. 

DATA SNAPSHOT DATE FOR THE FALL 2023 HOSPITAL SAFETY GRADE:

This is the date that Leapfrog will obtain the public data (i.e., download data published by CMS or submitted via the Leapfrog Hospital Survey) to calculate the fall 2023 Hospital Safety Grades. All data, including Survey Results, must be finalized by this date. More information is available on the Hospital Safety Grade website.

November 30

LATE SUBMISSION & PERFORMANCE UPDATE DEADLINE:

The 2023 Leapfrog Hospital Survey will close to new submissions and re-submissions that reflect updates to performance at midnight ET on November 30. No new Surveys, new Survey sections, or performance updates to previously submitted sections of the Survey can be submitted after this deadline. In addition, the CPOE Evaluation Tool will go offline at midnight ET on November 30. 

Only hospitals that have submitted a Survey by November 30 will be able to log in to the Online Survey Tool to make data entry corrections (i.e., correct data entry errors) or reporting corrections (i.e., in response to Leapfrog’s Extensive Monthly Data Review) to previously submitted sections during the months of December and January. Updates made to reflect a change in performance after November 30 will not be scored or publicly reported. New sections of the Survey submitted after November 30 will not be scored or publicly reported. 

HOSPITAL SAFETY GRADE REMINDER:

Adult and general hospitals that would like Survey Results included in the spring 2024 Leapfrog Hospital Safety Grade must submit a Survey by November 30 in order to have Survey Results available for the January 31 Data Snapshot Date. More information is available on the Hospital Safety Grade website.

January 31

CORRECTIONS DEADLINE:

Hospitals that need to make data entry corrections (i.e., correct data entry errors) or reporting corrections (i.e., in response to Leapfrog’s Extensive Monthly Data Review) to previously submitted sections of the 2023 Leapfrog Hospital Survey must make necessary updates and re-submit the entire Survey by January 31, 2024. Hospitals will not be able to make changes or re-submit their Survey after this date.

DATA SNAPSHOT DATE FOR THE SPRING 2023 HOSPITAL SAFETY GRADE:

This is the date that Leapfrog will obtain the public data (i.e., download data published by CMS or submitted via the Leapfrog Hospital Survey) to calculate the spring 2024 Hospital Safety Grades. All data, including Survey Results, must be finalized by this date. More information is available on the Hospital Safety Grade website.