Join NHSN Group

Download iconJoin NHSN Group and Data Rights Template

Download iconDownloading Reports from NHSN to Verify Data

 

Change Summary since Release 

April 13, 2020:

Updated the reporting period for Leapfrog's October and December NHSN data downloads from 07/01/2019 – 06/30/2020 to 01/01/2019 – 12/31/2019. This update is based on CMS' announcement that hospital reporting of healthcare-associated infection data to NHSN is optional from January 1 to June 30, 2020. A lack of six months of data may result in missing standardized infection ratios for many hospitals. Leapfrog will continue to download data from NHSN four times during the 2020 Survey Cycle to account for new hospitals that join our NHSN group and submit Section 7. Hospitals should continue to download their reports on each of the published dates listed below to verify their data.

The last NHSN download date will be on December 18, 2020. That data will be included in Survey Results for hospitals that submit a Leapfrog Hospital Survey by the Late Submission Deadline of December 31, 2020 (updated from November 30).

 

­­­­­­­­­­­­­­­­­­­­­­­­­Hospitals are required to join Leapfrog’s NHSN Group in order to be scored and publicly reported on the following measures from Section 7 Managing Serious Errors:

  • Central line-associated blood stream infections (CLABSI) in ICUs and select wards
  • Catheter-associated urinary tract infections (CAUTI) in ICUs and select wards
  • Facility-wide inpatient Methicillin-resistant Staphylococcus Aureus (MRSA) Blood Laboratory-identified Events
  • Facility-wide inpatient Clostridium difficile (C. Diff.) Laboratory-identified Events
  • Surgical Site Infections from Colon Surgery (SSI: Colon)
  • Antibiotic Stewardship Practices (via the NHSN Patient Safety Component – Annual Hospital Survey)

In addition, Leapfrog will obtain teaching status from the NHSN Patient Safety Component - Annual Hospital Survey.

 

Data will be available on the Hospital Details Page, as well as scored and publicly reported by Leapfrog, starting in September* for hospitals that:

  • Join Leapfrog's NHSN Group and review/accept Leapfrog's Data Rights Template before August 20**,
  • Enter a valid NHSN ID in the Profile Section of their 2020 Leapfrog Hospital Survey, and
  • Complete, affirm, and submit Section 7 of the 2020 Leapfrog Hospital Survey by August 31.

For all other data downloads, NHSN data will be available on the Hospital Details Page on the same date as public release.

* 2020 Leapfrog Hospital Survey Results will be scored and publicly reported beginning in September as part of Leapfrog's COVID-19 response.

** Hospitals are not required to “re-join” Leapfrog’s NHSN Group if they joined and conferred rights for the 2017, 2018, or 2019 Leapfrog Hospital Survey. However, all hospitals in Leapfrog’s NHSN Group must review their Rights Acceptance Report at least annually to ensure that Leapfrog has access to the data from all of the locations that were active during the reporting period, even if those locations are no longer active, to ensure that Leapfrog obtains the appropriate SIR. Hospitals must review their Rights Acceptance Report before the August 20, 2020 NHSN join-by date and whenever updates are made to their location mapping in NHSN. More information may be found in “Join NHSN Group and Data Rights Template” PDF (above). 

 

Deadlines and Reporting Periods

Join by Leapfrog will download data from NHSN for all current group members Data downloaded from NHSN will be scored and publicly reported for hospitals that have submitted Section 7 by HAI Reporting Period

Antibiotic Stewardship Reporting Period

(Patient Safety Component – Annual Hospital Survey)

Available on Hospital Details Page and Public Reporting Website
June 22, 2020 June 23, 2020 N/A* 01/01/2019 - 12/31/2019 2019 N/A*
August 20, 2020 August 21, 2020 August 31, 2020 01/01/2019 - 12/31/2019 2019 September 2020
October 22, 2020 October 23, 2020 October 31, 2020 01/01/2019 - 12/31/2019 2019 November 6, 2020
December 17, 2020 December 18, 2020 December 31, 2020 01/01/2019 - 12/31/2019 2019 January 8, 2021

* 2020 Leapfrog Hospital Survey Results will be scored and publicly reported beginning in September as part of Leapfrog's COVID-19 response.

 

Leapfrog will download data four times per Survey cycle, according to the dates and reporting periods listed above, for all current members of our NHSN group that have provided an accurate NHSN ID in the Profile and have submitted Section 7: Managing Serious Errors.

Hospitals that fail to join Leapfrog’s NHSN Group and/or provide a valid NHSN ID in the Profile Section of their 2020 Leapfrog Hospital Survey and/or complete, affirm, and submit Section 7 of their 2020 Leapfrog Hospital Survey will be publicly reported as “Not Available” for all five infection measures and for the antibiotic stewardship practices.

Leapfrog recommends that hospitals follow the instructions provided in the Reference Information for Section 7B and 7C in the hard copy of the Survey and save copies of the NHSN 2019 Patient Safety Component – Annual Hospital Survey and CMS IQR Reports on the same day that Leapfrog will be downloading the data from NHSN for all current group members.

 

Instructions for Joining Leapfrog's NHSN Group

Please download a copy of the NHSN Instructions for information on joining Leapfrog's NHSN Group (refer to pages 2-3).

NoteBoth adult and pediatric facilities are required to join Leapfrog's NHSN Group in order to have data reported for Section 7B and Section 7C of their Leapfrog Hospital Survey.

 

Multi-Campus Reporting

In alignment with other sections of the Survey, Leapfrog requires that hospitals within a system report individually to the Leapfrog Hospital Survey.  This policy also applies to hospitals that share a Medicare Provider Number, taxpayer ID, hospital license, etc. that are not within a contiguous geographic location.  This policy also requires that hospitals report separately to NHSN.  NHSN’s policy aligns with Leapfrog's and is stated as follows: “If free-standing facilities are located in physically separate buildings, whether on the same property or over multiple campuses, each individual facility should be enrolled separately in NHSN. This applies even if physically separate facilities share a single CMS Certification Number (CCN).”1

If your facility or system is currently incorrectly enrolled and reporting data from multiple facilities with a single NHSN ID then you will need to follow the steps included on pages 6-7 of our NHSN Instructions. 

1Policy and instructions taken from the March 2015 NHSN Newsletter, Volume 10, Issue 1.  https://www.cdc.gov/nhsn/pdfs/newsletters/nhsn-nl-march_2015.pdf

 

FAQs Regarding Joining Leapfrog's NHSN Group

Q: Will the data be shared with other members of the group?

A: No, a facility that joins a group does not have access to any data from other facilities in the group.  Data will only be shared with Leapfrog.

Q: How will the data be used?

A: The data will be used to score your facility and provide results for Section 7B Healthcare-Associated Infections and Section 7C Antibiotic Stewardship Practices in the 2020 Leapfrog Hospital Survey.

Q: What data is being requested?

A: The data being requested by Leapfrog is used to generate standardized infection ratios for CLABSI in ICUs and select wards, CAUTI in ICUs and select wards, Facility-wide inpatient MRSA Blood Laboratory-identified Events, Facility-wide inpatient C.Diff. Laboratory-identified Events, and SSI: Colon within NHSN. It is also used to score your facility on the antibiotic stewardship practices measure. Immediately after joining the Group, the facility will be taken to a screen listing the data that the Group is requesting access to, referred to as the "Data Rights Template."  A   or in the template indicates that a particular piece of data is being requested by the Group.  The Data Rights Template will automatically include both inactive and active locations that a facility has mapped. Please leave the template with all locations checked for each applicable HAI type, and only mark items on the template as “N/A” or unselect locations if they do not apply to your facility. Hospitals must include any locations that were active during the reporting period even if they are currently inactive to ensure that Leapfrog obtains the appropriate SIR. The facility must select the "Accept" button at the bottom of the screen in order to accept the template of data rights and share data with Leapfrog.

 

Q: Will Leapfrog be collecting patient identifiers?

A: No, Leapfrog will not be collecting any patient identifiers. When reviewing the Data Rights Template, hospitals will see that we are requesting patient data “without identifiers.”

Q: Who from our facility needs to complete the "join group" process within NHSN?

A: An administrative-level NHSN user is needed to join a Group within NHSN and complete the "Confer Rights" process.

Q: After joining the NHSN Group, what else is required?

A: When a hospital first joins the group they are asked to “confer rights” to The Leapfrog Group, which specifies the data that would be shared with Leapfrog.  Leapfrog has set up a Data Rights Template, which specifies the data we are requesting.  In addition to joining Leapfrog’s NHSN Group, hospitals must provide a valid NHSN ID in the Profile Section of their Leapfrog Hospital Survey and complete, affirm, and submit Section 7 of the 2020 Leapfrog Hospital Survey in order to be scored and publicly reported on the infection and antibiotic stewardship practices measures. Once a facility joins and accepts the data sharing and has submitted the necessary items in their Survey, there is nothing else that is required.  If Leapfrog updates the data rights we are requesting, then the NHSN administrator would be notified when they next log into NHSN.  They have the option to accept the updated data sharing request or leave the group. Hospitals will be able to view the data that is being pulled into their Leapfrog Hospital Survey results by accessing their Hospital Details Page on the dates listed in the "Deadlines and Reporting Periods" table featured above.

Q: Will Leapfrog notify hospitals if the Data Rights Template is updated and they need to re-accept it within NHSN?

A: Yes, Leapfrog will e-mail the NHSN administrator of each facility that is a member of our NHSN group if we update the data we are requesting access to. Hospitals will be prompted to review the updated Data Rights Template and re-accept it when they next log into NHSN. Failure to do so will result in leaving Leapfrog’s NHSN Group and Leapfrog will no longer be able to obtain NHSN data for your facility on these five infection measures and the antibiotic stewardship practices measure. You will be reported as “Not Available” for all five infection measures in Section 7B Healthcare-Associated Infections and the antibiotic stewardship practices measure in Section 7C Antibiotic Stewardship Practices.

Q: How often is Leapfrog updating the data?  Won't regular updating cause changes to the data?

A: Leapfrog will obtain data from NHSN four times per Survey cycle.  This allows Leapfrog to obtain data for new hospitals that may not join the NHSN Group by the first deadline and to use the most current data.  The reporting period for the infection measures (CY 2019) will remain the same. Only the 2019 Patient Safety Component – Annual Hospital Survey will be used for the antibiotic stewardship practices. Within a reporting period, a hospital’s data would only change if they update the surveillance or survey data submitted for that reporting period within NHSN. This should be rare as there is at least a 6-month reporting lag.

Q: When will the Hospital Details Page be published and how often will it be refreshed?

A: Data will be available on the Hospital Details Page, as well as scored and publicly reported by Leapfrog, starting in September* for hospitals that:

  • Join Leapfrog's NHSN Group and review/accept Leapfrog's Data Rights Template by August 20**,
  • Have a valid NHSN ID provided in the Profile Section of their 2020 Leapfrog Hospital Survey,
  • Have completed, affirmed, and submitted Section 7 of the 2020 Leapfrog Hospital Survey by August 31.

For all deadlines and release dates, please see the “Deadlines and Reporting Periods” table featured above.

 

* 2020 Leapfrog Hospital Survey Results will be scored and publicly reported beginning in September as part of Leapfrog's COVID-19 response.

** Hospitals are not required to “re-join” Leapfrog’s NHSN Group if they joined and conferred rights for the 2017, 2018, or 2019 Leapfrog Hospital Survey. However, all hospitals in Leapfrog’s NHSN Group must review their Rights Acceptance Report at least annually to ensure that Leapfrog has access to the data from all of the locations that were active during the reporting period, even if those locations are no longer active, to ensure that Leapfrog obtains the appropriate SIR. Hospitals must review their Rights Acceptance Report by the August 20, 2020 NHSN join-by date and whenever updates are made to their location mapping in NHSN. More information may be found in “Join NHSN Group and Data Rights Template” PDF (above). 

Q: Will joining the Leapfrog NHSN Group prohibit us from joining other NHSN Groups?

A: No, facilities may join multiple groups within NHSN.

Q: How will older data be handled for facilities that need to go through the process of separating out their multi-campus hospitals and getting new OrgIDs within NHSN?

For instance, if a pediatric facility has been reporting with their adult hospital and now needs to be set up with its own OrgID in NHSN, will the facility need to back-fill in the data from 2019 or will there not be any data available for that time period?

A: Hospitals should follow the instructions provided above for multi-campus reporting (also in NHSN’s March 2015 newsletter) to enroll their new facilities in NHSN and start reporting separately at the start of a new quarter.  There should be no need to fill in any historical data and doing so would create problems with risk-adjustment and in verifying CMS data.  Hospitals with new OrgIDs will likely not have enough data and will be reported as “Unable to Calculate Score” for the 2020 Leapfrog Hospital Survey.  It’s important that hospitals start the process of separating their campuses out at the start of a new quarter and as soon as possible.

Q: Why might there be discrepancies between what a hospital downloads from NHSN for the CMS IQR reports and what is shown on CMS Hospital Compare for the same reporting period?

A: There can be differences for a variety of reasons:

  • Hospital shares a Medicare Provider Number and their data is aggregated before it is sent to CMS and displayed on Hospital Compare.
  • Hospital Compare is currently using new baselines and risk adjustments, which require running a new report in NHSN.  Please be sure you have obtained the correct report by following the instructions provided in the Reference Information for Section 7B in the hard copy of the Survey.
  • Hospital Compare data is frozen based on the quarterly reporting deadline, whereas NHSN is constantly changing if a hospital changes their data.  NHSN encourages hospitals to save their CMS IQR reports from NHSN at the end of each reporting period.

Q: Who should hospitals contact if they have other questions?

A: Please contact Leapfrog's Survey Help Desk.  Some questions may need to be re-directed to NHSN: NHSN@cdc.gov.

Q. What units/locations are included in each of the HAI CMS IQR reports downloaded by Leapfrog? 

A: Information on the units included in IQR reports sent to CMS by NHSN on behalf of hospitals (also utilized by Leapfrog) may be reviewed here (see ‘Which patients are included’): https://www.medicare.gov/hospitalcompare/Data/Healthcare-Associated-Infections.html. When hospitals join Leapfrog’s NHSN Group, the Data Rights Template will default to all applicable units/locations. Hospitals should only make updates to the Data Rights Template when units are not applicable to their facility.

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